Notary Services

green 'Notary Services' over papers and pens background

Need a document notarized? The Kansas City Public Library offers FREE notary services at all locations.

Several Library staff members are certified as notaries and can assist you with most of your official document needs. Be aware this service is dependent on staff availability – we recommend calling ahead (816.701.3400) or making an appointment online.

We CAN notarize items such as

  • Absentee Ballots
  • Mail-in Ballots
  • Real Property Deeds
  • Powers of Attorney
  • Trusts
  • Affidavits
  • Depositions

What we CAN’T notarize

  • Copy certifications
  • Birth certificates, death certificates, divorce decrees or marriage licenses. These documents must be obtained from and certified by the issuing agencies.
  • Electronic or remote online notarization

Prepare For Your Notary Visit

  • Don't sign or date documents in advance. Some papers require a notary to witness parties signing and dating in person.
  • Make sure you bring all the pages of the document(s), including the notary certificate; don’t just bring the signature page.
  • You must bring an official, government-issued photo ID to your notary appointment.
Accepted Forms of Photo ID:
  • State Driver's/Non-Driver’s License
  • U.S. Passport
  • Military ID
NOT Accepted:
  • Social security cards
  • Credit cards with picture
  • Club membership IDs
  • Birth certificates

Frequently Asked Questions

What does a notary do?

A notary public acts as an impartial third-party witness to the signature of a document, and that all parties who signed a document did so willingly and under their own free will.

What kind of documents require notary services?

Materials that may require notarization include legal documents such as wills, trusts, deeds, contracts, and affidavits.

What is a notary certificate?

The certificate must be completed by a notary, whether you need a signature witness or an acknowledgement of your signature, or whether you are signing under oath. If you don't have a certificate, the notary cannot complete the notarial act. The Missouri Notary Handbook shares examples of notary certificate wording in 486.750 (page 19 of the printed version) and samples of certificates on page 81 of the printed version).

Is there any charge for this service?

The Library provides notary services for free. Many institutions notarize documents for a fee; however, please be aware it is illegal to charge to notarize an election ballot.

Can I go to any Library location at any time to ask for a notary?

We cannot guarantee a notary will be available at all times; it is best to call ahead to your preferred Library location to confirm a time, or you can schedule an appointment in advance.

How do I make an appointment?

You can make an appointment online, or by phone by calling the Library location you wish to visit. If you need assistance with requesting notary help, contact us.

How long will an appointment take?

Generally, it takes 5-10 minutes per document for a notary visit.

Do I need to be a Missouri resident to use the Library's Notary service?

No! Anyone can receive these services, regardless of residence.

Can I sign and date my papers before bringing them in to be notarized?

We would advise against it. Many types of documents require notaries to observe a person sign and date materials in person.

Are notary services available in languages other than English?

Notarization services in Spanish and Russian are provided by select staff; call the Library directly or schedule an appointment to learn more and make arrangements. Notary services through an interpreter are not permitted.

Can I use library staff as a witness for my documents?

No, acting as a witness is not a notarial act. Notaries may not act as a witness and notarize the same document. Please plan to bring your own witnesses as needed.


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